Qualification
Preferred Qualifications:
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Bachelor’s degree in Business Administration, Sales, or a related field.
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2+ years of experience in sales coordination or administrative sales roles.
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Experience in the machinery manufacturing industry is highly preferred.
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Strong communication and interpersonal skills.
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Proficiency in MS Office (Excel, Word, PowerPoint) and CRM systems.
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SAP experience is preffered
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Ability to multitask, prioritize, and manage time effectively.
Job Opening Date
7/1/2025 12:00:00 AM
Required Skills
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Sales Coordination
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CRM Management
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Techno-Commercial
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MIS Reporting
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Order Processing
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Cross-functional Coordination
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Follow-up Skills
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Communication
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Time Management
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Attention to Detail
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Excel Proficiency
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Multitasking
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Problem Solving
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Payment Tracking
Job Description
We are looking for a detail-oriented and proactive Sales Coordinator to act as a crucial link between our front-line sales team, branch offices, and the back-end sales office at Head Office (HO). The ideal candidate will possess strong coordination skills, a solid understanding of sales processes, and preferably a background in the machinery manufacturing industry.
Primary Responsibilities:
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Coordinate daily tasks with sales team members and address any hold points to ensure seamless and quality sales support.
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Prepare and manage techno-commercial offers for both pre-sales and post-sales requirements.
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Collaborate with cross-functional departments to ensure timely and accurate execution of tasks.
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Manage post-sales activities such as:
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Payment follow-ups
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Release of Proforma Invoices (PIs), Order Finalization Memos (OFM), and Order Acknowledgments (OA)
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Prepare and submit Monthly Sales Analysis Reports (MIS) for management review.
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Maintain a productive and efficient work environment, contributing to the overall success of the sales operations.
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Ensure availability and adequacy of sales-related materials and equipment.
Key Deliverables:
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Review and screen Purchase Orders (POs) to ensure compliance with agreed Terms & Conditions.
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Maintain accurate electronic records of financial and non-financial sales data and generate reports as needed.
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Handle inbound sales enquiries, urgent customer calls, emails, and messages—especially when Sales Representatives are unavailable.
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Follow up regularly with the sales team for updates on primary orders and payment collections.
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Provide administrative assistance to the sales team by:
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Managing meeting schedules
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Updating order and quotation databases
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Coordinate with the concerned team to resolve issues related to pending or on-hold purchase orders.