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Sales Coordinator

Sector 11 Noida

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Job Code

APAPL/25/SCo

Level

Level

Salary

p.a

Experience

4.0-1.0 year

Qualification

Preferred Qualifications:

  • Bachelor’s degree in Business Administration, Sales, or a related field.
  • 2+ years of experience in sales coordination or administrative sales roles.
  • Experience in the machinery manufacturing industry is highly preferred.
  • Strong communication and interpersonal skills.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and CRM systems.
  • SAP experience is preffered
  • Ability to multitask, prioritize, and manage time effectively.

Job Opening Date

7/1/2025 12:00:00 AM

Closing Date

Jul 31 2025

Required Skills

  • Sales Coordination
  • CRM Management
  • Techno-Commercial
  • MIS Reporting
  • Order Processing
  • Cross-functional Coordination
  • Follow-up Skills
  • Communication
  • Time Management
  • Attention to Detail
  • Excel Proficiency
  • Multitasking
  • Problem Solving
  • Payment Tracking
Job Description

We are looking for a detail-oriented and proactive Sales Coordinator to act as a crucial link between our front-line sales team, branch offices, and the back-end sales office at Head Office (HO). The ideal candidate will possess strong coordination skills, a solid understanding of sales processes, and preferably a background in the machinery manufacturing industry.

Primary Responsibilities:

  • Coordinate daily tasks with sales team members and address any hold points to ensure seamless and quality sales support.
  • Prepare and manage techno-commercial offers for both pre-sales and post-sales requirements.
  • Collaborate with cross-functional departments to ensure timely and accurate execution of tasks.
  • Manage post-sales activities such as:
    • Payment follow-ups
    • Release of Proforma Invoices (PIs), Order Finalization Memos (OFM), and Order Acknowledgments (OA)
    • Prepare and submit Monthly Sales Analysis Reports (MIS) for management review.
  • Maintain a productive and efficient work environment, contributing to the overall success of the sales operations.
  • Ensure availability and adequacy of sales-related materials and equipment.

 

Key Deliverables:

  • Review and screen Purchase Orders (POs) to ensure compliance with agreed Terms & Conditions.
  • Maintain accurate electronic records of financial and non-financial sales data and generate reports as needed.
  • Handle inbound sales enquiries, urgent customer calls, emails, and messages—especially when Sales Representatives are unavailable.
  • Follow up regularly with the sales team for updates on primary orders and payment collections.
  • Provide administrative assistance to the sales team by:
  • Managing meeting schedules
  • Updating order and quotation databases
  • Coordinate with the concerned team to resolve issues related to pending or on-hold purchase orders.